How does Newployee automate onboarding and preboarding?

Newployee coordinates every task based on role, timing, and system data, guiding each step automatically and notifying the right people at the right moment. The entire process flows as one continuous system instead of fragmented actions.

How does the platform keep tasks from different departments organized?

All tasks from HR, IT, managers, and other teams feed into one coordinated flow. The system routes each step to its owner at the right time, creating clarity and eliminating cross departmental confusion.

How is employee information stored and kept up to date?

All data moves into a single unified profile that the system maintains and reuses across every workflow. This removes duplicate data entry and keeps information always current.

How are Slack or email messages triggered?

Messages are automatically triggered by role, team, start date, or specific events, ensuring every new hire receives timely consistent communication.

How does document signing work?

Newployee presents required documents, collects signatures, and saves completed files directly into the employee profile and task flow, ensuring nothing is missed.

How does Newployee integrate with existing HRIS tools?

Data is automatically imported or synced, allowing the platform to maintain a continuous unified memory across systems with no manual work.

Preboarding welcome card showing approved equipment setup for a new hire

Employee Preboarding Software

Turn preboarding into a calm, welcoming first step

Automate paperwork, equipment, and access with clear owners and deadlines so HR stops chasing details and every hire arrives ready, supported, and confident.

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How it works

Preboarding document workflow with digital signature for employment agreement

Preboarding falls apart without structure.

Paperwork and signatures arrive late

Equipment and access are not ready on day one

Ownership and next steps are unclear across teams

New hires feel uncertain instead of supported

Unstructured preboarding tasks spread across spreadsheets and emails causing delays and confusion

Ensure every new hire starts aligned, informed, and supported.

Build role based preboarding journeys with clear owners and deadlines so every employee arrives confident, prepared, and connected from day one.

1

Embedded Forms

Capture every required detail in one structured flow so nothing is missing before day one.

Collect personal and administrative details in one place (address, emergency contact, payroll, devices)

Reduce back and forth with required fields and clear completion steps

Keep HR, IT, and managers aligned on what’s done and what’s next

Embedded preboarding form collecting employee details in a structured workflow

2

E-Signatures & Document Uploads

Send, sign, and store critical documents securely so the start never gets delayed.

Collect contracts, NDAs, and required policies digitally in a single workflow

Track signing status and completion so you always know what’s pending

Keep everything organized and audit ready for HR and Legal

Digital employment agreement signed during preboarding with multi role approval workflow

3

Automate Every Preboarding Step

Coordinate accounts, equipment, and tasks automatically so preparation is consistent across roles.

Assign ownership across HR, IT, and hiring managers with due dates

Prevent last minute scrambling with reminders and clear status visibility

Make sure access, tools, and setup are ready before the first login

Automated preboarding task checklist showing progress across key setup steps

4

Personalized preboarding welcome email outlining next steps before day one

Personalized & Automated Welcome Emails

Set expectations early with clear, role aware messaging that makes people feel supported.

Send a structured welcome message based on role, team, and start date

Share what happens next, who owns what, and where to go for help

Reduce follow ups by linking directly to the preboarding journey

5

Automated Slack introduction connecting new hires with their manager and buddy

Smart Buddy & Manager Introductions

Introduce the right people automatically so every new hire has support from the start.

Assign and notify buddy and manager with clear responsibilities

Give new hires immediate clarity on who to contact for what

Build belonging early without manual coordination

6

Preboarding task prompting new hires to review company handbook and culture documents

Company Storytelling

Share culture and ways of working intentionally so new hires understand how they belong.

Deliver handbook and culture docs inside a guided, trackable step

Keep messaging consistent across teams and locations

Turn culture into an actionable first week foundation, not a PDF drop

7

Secure Profile Creation

Create a clean, reusable employee profile so data stays consistent across every transition.

Store core employee details in a secure, unified record

Reuse the same profile across preboarding, onboarding, and offboarding

Keep information accurate, permissioned, and easy to update over time